WPDC BYLAWS, ARTICLE V - OFFICERs:
- Officers shall be elected for a one-year term at the General Membership Meeting in November. The term of office shall begin on January 1 of the following calendar year.
- The Officers of the Club shall be the President, First Vice President - Political Affairs, Second Vice President – Operations, Recording Secretary, Corresponding Secretary, and Treasurer. The President or the Executive Board may recommend additional officers, as needed.
- Officer Duties:
The President shall: provide overall direction of the Club’s activities with the advice and consent of the Executive Board; preside over all Club and Executive Board meetings; sit as an ex-officio member of all committees; speak on behalf of the Club on matters on which the Club has taken a position; and perform such other duties that are consistent with the Club's Mission. The President, or the President’s appointee, shall be the Club’s first delegate to conventions and Central Committee and CDC meetings. The President may authorize, with concurrence of the Treasurer, or in the absence of the Treasurer, with concurrence of a Vice President, expenditures in any given month up to an amount pre-authorized by the Executive Board. Expenditures beyond the pre-authorized amount require approval of the Executive Board. The President shall have been a Member of the Club for at least one year or have comparable relevant experience.
First Vice President - Political Affairs
The First Vice President reports to the President and shall: coordinate and direct the Club’s political activities, including precinct outreach, voter registration, and those activities that address local, state and national political issues; consult with the President on the appointment of the Chairs of Club’s political committees and sit as an ex-officio member of said committees; assume the duties of the President in the absence of the President; and perform such other duties as may be assigned by the President and the Executive Board.
Second Vice President - Operations
The Second Vice President reports to the President and shall: coordinate and direct the activities of the Club’s operations, including programs/events, fundraising, communications/public relations, membership, and volunteers. The Second Vice President shall consult with the President on the appointment of the Chairs of the Club’s operational committees and sit as an ex-officio member of said committees; assume the duties of the President in the absence of the President and First Vice President; and perform such other duties as may be assigned by the President and the Executive Board.
The Recording Secretary shall: record minutes for each Club Membership and Executive Board Meeting and present minutes at Executive Board Meetings; act as custodian of the Club’s official files and records, including, but not limited to, the minutes, committee reports, policies and procedures, and bylaws, including all amendments; attest to official actions of the Club; and perform such other duties as may be assigned by the President or the Executive Board.
The Corresponding Secretary shall: write and send any official correspondence from the Club, as directed by the President, Executive Board, or Membership; to assume the duties of the Recording Secretary in his/her absence; and perform such other duties as may be assigned by the President or the Executive Board.
The Treasurer shall: maintain the financial records of the Club, including the names, dates, and amounts for all funds collected and funds expended; receive and disburse funds of the Club, as authorized by the President or, in the absence of the President, a Vice President; make a financial report at all meetings of the Executive Board; submit to the Club, in writing, at the close of the fiscal year, an annual financial statement (including a Statement of Receipts and Disbursements); abide by the Fair Political Practices Commission (FPPC) and Federal Election Commission (FEC) laws and regulations; maintain an accurate roster of paid Members; report at each Executive Board meeting the names of any new members who have joined the Club since the last meeting; develop an annual budget for the Club to be presented to the Executive Board for approval; secure written reports from those responsible for all fund-raising activities; be responsible for ensuring the confidentiality and security of all records and membership lists; ensure that all financial records are available for review by any officer upon reasonable notice; and perform such other duties as may be assigned by the President or the Executive Board and implicit in the title of Treasurer.
The Treasurer’s responsibilities shall also include: opening and maintaining bank accounts as required for the deposit of Club funds; paying expenses of authorized amounts provided that any expenditure exceeding a preauthorized amount of $500.00 is approved by the Executive Board; require that all checks or alternative electronic methods of payment (including the Club’s debit card) shall be signed or authorized by the Treasurer or one of signatories approved by Executive Board; require that all expenses and disbursements shall be supported by receipts or vouchers and signed by the responsible members; take custody of and properly deposit all funds raised or received by the Club, directly or indirectly; and be responsible for the timely filing of all financial reports and any other reports required by law.
The President may appoint, with the approval of the Executive Board, an Interim Treasurer who may perform duties related to the financial affairs and operations of the Club as may be assigned by the President or the Executive Board and may assume the Treasurer’s duties when the Treasurer’s office becomes temporarily vacant or when the Treasurer is unavailable.
The President may appoint, with the approval of the Executive Board, an assistant to the Treasurer (“Assistant Treasurer”), who need not be a Member and who may be compensated as an independent contractor. Compensation for the Assistant Treasurer must be approved by the Executive Board. Any contract for services shall be subject to cancellation by the Executive Board or Treasurer. The Assistant Treasurer may perform those duties of the Treasurer approved by the Executive Board. The Treasurer shall have the responsibility to oversee the Assistant Treasurer's activities, including but not limited to, the flow of deposits and expenditures and bank reconciliations.
WPDC BYLAWS, ARTICLE VI:
- The Executive Board may include a maximum of eight (8) voting members-at-large.
- Members-at-large shall be elected at the General Membership Meeting held in November for a one year term beginning January 1 of the calendar year following the election.
- Members-at-large may be assigned specific functions including but not limited to serving on committees, supporting fundraising activities, and assisting with special projects and events.